Vehicle Rentals

Services Provided

Fleet Services provides daily vehicle rentals through Enterprise Rent-A-Car ® to OUHSC departments.  Fuel credit cards can also be issued upon request.  Click Here for the current contract charges for Enterprise Rent-A-Car ® vehicles updated July 2018. The prices included in the rate sheet are total rental charges due to the customer, excluding fuel usage.  Enterprise will send all invoices to Fleet Services for processing and payment.

All Enterprise vehicle rates include full liability and collision insurance coverage/collision damage waiver.  The CDW may be waived by Enterprise if the driver violates driver responsibility terms and conditions.  In these cases, Enterprise may pursue damages against the driver.

Please note that the University of Oklahoma Fleet Services Policies and Procedures states "For safety reasons, no more than nine (9) people, including the driver, can travel in a passenger van owned, operated, and/or leased by OU."  Drivers must be at least 25 years of age.

Important Information Regarding Enterprise Rentals

Enterprise Rent-A-Car has notified the University that they can no longer allow University departments to return vehicles to the HSC Fleet Services lot after hours on Friday and have the charges suspended for the weekend. If a vehicle is returned to Fleet Services after 4:30 pm on Friday, the department will be charged for the rental of the vehicle for the entire weekend. To avoid these charges, please make the necessary arrangements to have the vehicle returned by 4:30 pm on Fridays or drop the vehicle off at Enterprise located at 1615 N Broadway Ave., which is open until 6:00 pm Friday night.  Enterprise will provide a ride back to the campus, if needed.

In addition, without incurring rental charges over the weekend, the earliest a vehicle can be rented on Monday mornings is 8:00 am. If a department needs a vehicle prior to 8:00 am on Monday, Enterprise will have to deliver on Friday afternoon and the charges will begin on Saturday and include Sunday.

Enterprise rates are based on one day is equal to 24 hours.  The earliest Enterprise can deliver a vehicle has been changed to 7:30 am. If a department needs a vehicle at 7:00 am, please book your rental for 5:00 pm the day before.  Please note however that charges will begin at the 5:00 pm delivery date and time.

Mileage Charges: Base Rental Rates for Compact through Premium vehicle classes include unlimited free miles per day and per week, and 2,500 free miles per month; all other vehicle classes include 150 free miles per day, 1,050 free miles per week, and 2,500 free miles per month, as applicable. Any additional miles will be charged at the rate of $0.20 per mile.

Hours of Operation
7:00 AM to 5:00 PM Monday through Friday

Points of Contact

Hugh Ferringer, Account Clerk III; 271-2344
Mark Keesee, Sr. Administrative Manager; X48308
Gerald Bray, Lead Automotive Mechanic: 271-2344

 

Guidelines
To rent a vehicle from Fleet Services, the requesting department must submit an Online SUR in PeopleSoft Financials to Fleet Services. The Vehicle Rental Request must include a billable account spread or other account information. Costs associated with a vehicle rental will be billed to one account only.

Pick up the rented vehicle at the Fleet Services fenced parking lot directly East of the Service Center Building, 1100 N. Lindsay. A vehicle may also be picked up at other Enterprise locations if an address is provided on the SUR. Because of some major billing issues, we are no longer renting vehicles to be picked up at Will Rogers World Airport. If a vehicle is needed for airport pickup, the renter must go through the University Travel Reimbursement process. To ensure that the renter receives the best possible rate, please contact Hugh Ferringer at 271-2344 for the University's account code with Enterprise.

Rented vehicles should be returned to the Fleet Services lot before 5:00 pm. If a rental vehicle is returned after 5:00 pm, park the vehicle in the Fleet Services parking lot and deposit the keys, parking pass, Pike Pass, and/or gasoline credit card in the drop box located next to the Fleet Services Office door. If the access gate is locked, please contact Campus Police at 271-4300 to coordinate access.

 The renting department is responsible for any extra costs incurred due to late return of rented vehicles. The department is also responsible for fuel top-off required for returned vehicles.

Operators of vehicles rented through the Fleet Services must meet the same requirements for operators of University owned vehicles. However, while only OUHSC employees and officers of the state possessing a valid Oklahoma driver's license are permitted to operate a State-owned vehicle, individuals must be over 21 years of age to rent a vehicle through Enterprise.

Moving and parking violations are the responsibility of the individual driving the rental vehicle at the time of the violation. All Pike Pass violations are reported to the Fleet Services and are researched to determine who had possession of the vehicle at the time of the violation. Departments are responsible for all charges associated with Pike Pass violations.